Tips for YALLfest 2018

Posted by Jessi (Geo) on 31 October, 2018 | 4 Comments



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I’ve posted these tips almost every year, but I wanted to repost them since it’s about that time again, and I always have things to add!

This will be my sixth year attending the festival and I am SO FREAKING EXCITED. The past five years have been chaotic, but SO FUN! This festival is non-negotiable in my schedule and I look forward to it every single year! You can see my recap of the last couple years here.

PRE-ORDER YOUR BOOKS

Books at the festival are list price, so they are expensive! I always order from Amazon in advance and take my books with me to save money. There’s also been a couple of years where they sold out of popular new releases, so you may not always be able to get them.

They do usually have extra signed books available in the big tent after authors sign, so if there’s someone you miss, try hitting up the tent to see if you can still snag a signed copy!

My best advice is to bring a suitcase, or anything with wheels. I’ve carried a suitcase for 5 years and it’s worked great for me. I’ve also seen people with collapsible cloth wagons. This year I’m ordering a rolling backpack so I can navigate tight crowds easier (the suitcase is unwieldy). Carrying around 20+ books all day long gets exhausting, wheels are a lifesaver! I always bring an extra bookish tote or two with me to put my free swag in, but a lot of the publisher booths have free tote bags up for grabs too.

Tip: Take the dust covers off the books you bring so they don’t get damaged!

BOOK A HOTEL IN ADVANCE

If you plan on staying the night, PRE-book. In 2014, Octavia and I skipped pre-booking because we knew we were going to be driving through the night and checking in super early. That was a HUGE mistake! We had a hellacious time finding a place that morning. We had to call about 20 different places before we finally found one that wasn’t booked. It was an absolute nightmare! Definitely make the reservations in advance so all you have to do when you arrive is check in. If you plan to do what we did and drive through the night, try calling the hotel to see if they’ll let you check in early.

My favorite hotel in Charleston is Hawthorn Suites by Wyndham (North Charleston)! They are pricey but the rooms are 1000% worth it. They are super fancy and make a perfect getaway! The rooms are in separate little cabin-type buildings, and the interior is super impressive. They offer a full kitchen and the most comfortable beds you’ll ever sleep on in a hotel!

Tip: If you have friends going, split the cost and share a room!

LEAVE PLENTY OF TRAVEL TIME

In 2015 Aaron and I planned to drive down on Friday for the events on Friday afternoon. We left pretty much just enough time to make it down there – it started at 4 and I think we left at like 5 am, and it takes 10 hours to get down there. What we didn’t plan for? Blowing a tire. And of course, it happened on I-40, which is basically BFE and the exits are oh, about 978364 miles apart. We spent a good two hours searching for a tire place – mind you, this was driving FORTY MILES AN HOUR ON THE HIGHWAY (talk about scary!!!) on a donut – so by the time we finally got down there it was about 7:30 and we completely missed everything that happened Friday.

I never did that again! Now I usually book a hotel for Thursday night, too (which I’m doing this year), so I can drive down on Thursday and have plenty of time to make it down there and rest after the drive before Friday’s events.

ARRIVE EARLY TO THE FESTIVAL

In 2013 (my first year – I was a noob), we arrived in town right on time. HORRIBLE idea. Make sure to leave yourself at least 45 minutes just for parking. Seriously, it’s a zoo. The closest parking garage has itty bitty parking spaces (in other words, drive a small car if you can!). The first year it took me FOREVER to find a spot I could fit into (and that’s with a G6…imagine a truck or SUV), and by the time I did I was so frustrated I already wanted to leave. Then I was upset for the first couple hours because I missed out on authors I wanted to see. Don’t be like me!

The first signing is at 10, but the lines for the 10 signings tend to start at 9 am. Your best bet is to get there BY 8 to find a parking space.

PLAN CAREFULLY

The schedule of panels and signings is INSANE. Know going in that you won’t be able to see everyone. It’s just not possible. When you have 8+ authors in one hour and it takes 30-45 minutes (sometimes more) to get through one line….well, you can do the math. There are 50+ authors crammed into a 6 hour time span. Your best bet is to choose one priority author per hour. Then have a second, lower priority author to go to if you get out of the first one’s line in time. (Unless of course you have someone else with you!)

Print out the schedule in advance and prioritize the authors you want to see. Who do you want to see the most? Who can you miss out on? Be aware that you may wait in line as long as an hour, if not more, for a popular author. Plan waiting time into your schedule. Last year I wrote out authors I’d like to see, in order of priority, and chose one author per hour that I want to see the most, and it really worked for me. After that it’s whoever I had time for!

Something I learned very quickly my first year: It’s signings OR panels. There’s really no going to both, unless you have an hour to spare where there’s no authors signing. I’m always in line for so long waiting for authors that I’ve never actually been to a panel at YALLfest, other than stepping in at the last 10 minutes after all the signings were over.

Tip: If there are big-hitter authors you want to see signing Friday, get them out of the way! It makes Saturday SO much easier when you get to those major authors on Friday.

GET INTO THE LINES EARLY

Get to the lines as early as you can. If there’s an author you really want to see, and they’re scheduled for, say, noon: Get into their line at 11:40, earlier if you can. If it’s someone really popular, try to get in line at least an hour in advance. (i.e. If you know Alexandra Bracken is signing at 3 pm, be in line BY 2!) The earlier, the better. If you’re the first one in line, you can get in and out quicker, and have a better chance of seeing a second author in that hour.

Also, some of the authors have panels to go to, which means they HAVE to leave for that panel at a certain time, no matter how many fans are still in line. The closer you are to the front, the better chance you have to see them! There’s nothing worse than standing in line for 45 for absolutely nothing.

Tip: Prioritize by how popular/well-known an author is. This is what I’ve done the past couple of years and I’ve been able to see more authors because of it! If the author is new or not well-known, chances are their line will be short. If you can do those first and get them out of the way, you can hit up the tail end of the longer lines for big-hitter authors (just make sure they don’t have a panel to go to so they don’t cut the line short). If there’s an author like Leigh Bardugo signing at 2pm, you can bet her line will still be going an hour later. Sometimes the authors with short lines leave after their lines empty, so they may be gone by the time the next hour rolls around.

Tip: While standing in line have your books ready to go. Open them to the title page (that’s where they sign) and have a sticky note with your name on it, this streamlines the signing process!

BRING A FRIEND (OR TWO!)

The best way to get more books signed is to split the load. Then you can knock out multiple signings at once! Figure out which authors each of you wants to see the most, and which ones you can get by without meeting (but still get a signed copy, of course). Then go your separate ways and find somewhere to meet after you’re done! I’ve actually done this with people I’ve just met and befriended AT the signing. Book people are awesome ;)

Don’t worry about being alone – there’s plenty of passionate bookish people surrounding you. Even if you’re shy I guarantee you it would take little effort to get a conversation going! (And don’t be afraid to jump into a conversation, nobody will mind!) BREAK OUT OF THAT LITTLE SHELL, BOOKWORMS.

DON’T STRESS

Like I said, don’t be like I was my first year. Don’t freak out if it takes you an hour to find a space to park. (If you got there early, it won’t matter!) Go in knowing that you may not get to see everyone you want to see. Don’t get stressed out if you miss an author. If you planned carefully enough, with any luck that won’t happen! But again, keep in mind that some of the authors have panels to attend, so even if you get into the line they might have to leave before you can make it to them. Every year I go, there’s at least a few authors on my list that I miss.

HAVE FUN!

This of course is the most important part! I had a BLAST the past five years meeting bookish people (including Team Epic Reads and a couple bloggers!) and awesome authors and I am SO stoked to be returning as a SIX YEAR veteran! Whoop whoop!!!

Have you ever been to YALLfest? Who else is going this year?! I’d love to meet up!

Jessi (Geo)

Categories: Random Stuff | Tags:

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4 Responses to “Tips for YALLfest 2018”

  1. Omigosh, thank you! I’ve been searching blog after blog for tips, and I saw yours earlie but you added some new things that were perfect! It’s my first time going, so I’m feeling a bit overwhelmed. I was wondering a bit more about signings and when I needed to line up. And I didn’t know about the tent with possible signed books. I totally am going to have to see that because there are a few authors I don’t want to go into their signing lines because it’s so large but I do want to get a signed book from them if possible. If someone is at the Blue Bicycle Tent and I miss it, I could maybe go half an hour later and see if I can find a signed book? Thank you for all of these tips! :)

    • So glad I could help!! I learn a bit more every year, I wish someone had told me some of these things when I was a newbie! I’m honestly not sure how long it takes them to get the signed books in the tent after each signing, but they usually have most authors in there eventually! Maybe ask at the big tent when you arrive how long it takes for the books to go up for sale signed.
      You’re so welcome! If you have any questions or anything feel free to email me or even DM me on Insta (@novelheartbeat, I’d answer faster there)! HAVE FUN!

      • Omigosh yes! There really is so much going on that it’s so overwhelming to figure out. But perfect! I’ll definitely do that. Do you mostly do signings since I saw you don’t do too much with panels but do you do publisher booths are anything? Thank you so much – I totally might have to hit you up on that! I totally see myself just drowning in books at some point, lol. XD

        • I do pub booths when I can/when it fits into my schedule, they always have awesome stuff! But I always skip panels unless I have nothing going on for a whole hour at a time and can spare that hour. I’ve stepped in for a few minutes at the end when I had free time, but I’ve never actually sat through a panel at YALLfest!

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